# **Guide: Activating Devices** Welcome to the guide on activating **inspace** devices to make your workplace bookable! This guide will walk you through setting up and configuring **inspace** NFC devices for seamless workspace booking and management. **Please note**: The [Enterprise Plan](https://inspace.app/pricing) includes a full set-up of your **inspace** devices as well as [device branding](https://inspace.app/tpost/pf4y20jt81-branding-options) options. ## Materials Needed - Set of **inspace** NFC Stickers and Devices - Map of your floor plan showing space numbers/names - Surface cleaner and a lint-free towel - A smartphone with the **NFC Tools** app loaded - A laptop or tablet to access **inspace** settings Double-check that you have enough **inspace** NFC Chip Stickers and **inspace** devices for your plan. Contact support@inspace.app if you need additional materials. ## Device Placement Considerations Decide on the appropriate placement of devices for your space – there are a few things to consider. Devices should be placed to be easily used and not intrusive to the work surface. We suggest the following best practice placements. - Place devices consistently throughout your space. - **Desks**: We recommend the bottom left-hand corner of the desktop. Think easy reach but out of the way. - **Lounge Areas, Meeting Rooms, Private Offices**: Apply the **inspace** device on the entry wall, door, or door frame. If the area doesn’t have a door or entry wall, choose a central element that makes sense—a common space tabletop. *Please note when applying **inspace** devices to glass, we recommend using two, one on each side of the glass.* ## Placing **inspace** Devices - Spray and wipe down surfaces to ensure dust and other debris do not interfere with the adhesive. - In the preferred location, carefully apply the **inspace** NFC chip sticker matching the location number. Carefully run your thumb over the sticker to ensure bubble-free adhesion. - Place the appropriate **inspace** device (i.e., round for desks, square for rooms) on top of the **inspace** NFC chip sticker and run your thumb over the entire device to adhere to the surface. - Repeat for all spaces that you want to make bookable through **inspace.** **PRO TIP**: If you have a large space, multiple floors, or locations, place devices on one floor or department at a time and follow the steps to make them bookable. Then proceed to additional floors and repeat the steps. ## Making Your Workplace Bookable Once devices are placed, it is time to connect them with your floor plan in **inspace** and make them bookable. You will need your mobile device, a laptop or tablet, and a copy of your floor plan. ## Assign NFC ID to Spaces in **inspace** 1. Log in to **inspace** desktop with admin credentials from your laptop or tablet. 2. In the left navigation panel, select **Settings** and then click **Space Settings**. 3. From the **Edit Floor Plan** screen, select the space to assign the NFC ID (see Picture 1) 4. In the NFC ID field, for consistency, establish a numbering schema. We suggest this format: 7720001 (Street Address # of the location = 77, Floor the space is on = 2, the space number ID = 0001) Picture 1. Desk’s NFC ID in **inspace** **IMPORTANT:** NFC tags work correctly only if the NFC ID displayed in **inspace** space settings matches the **inspace** device's ID fixed in the space EXACTLY. In our example, this ID must be **1675888878745**. ## Assign NFC ID to **inspace** device 1. Go to **App Store** or **Google Play** and download the NFC Tools App to read and write data to the **inspace** NFC stickers on your mobile device. NFC Tools Application 2. Open the NFC Tools app and select **Write**. Picture 2. NFC Tools app 3. Scroll down the screen and then tap **Data**. Picture 4. Selecting Data in the NFC Tools app 4. Enter **text** and **plain** in the **Content-type** fields in the opened window. In the **Data** field, enter the data according to the following sample: {"id":id value}, the **id value** should be the same as the space **NFC ID** in **inspace** Space Settings. In our example, this id value is **1675888878745**. In the **Data** field, we enter **{"id":1675888878745}** and select **OK**. Picture 5. Entering your data in the NFC Tools app 5. Select **Write / 38 Bytes** (please see Picture 6) and bring the mobile device close to the **inspace** NFC sticker. Picture 6. Selecting Write / 38 Bytes **Note:** the number of bytes isn’t always 38 and depends on the ID length. 6. If the ID assignment is successful, the information message will appear. Picture 6. Selecting Write / 38 Bytes Once you have completed the setup, test it by "checking into" the space. With the **inspace** app open on your mobile device, select the "Check-In" icon on the main screen and tap the **inspace** device to scan. You should receive a successful check-in message. If the **inspace** device is not read, please repeat the steps above to ensure the NFC ID has been entered correctly. Repeat these steps to activate **inspace** devices in each space. **PRO TIP**: Check off spaces on your floor plan after they have been successfully activated. ## Support and Troubleshooting The support team is available to help users with any questions or issues they may have, from troubleshooting technical problems to offering guidance on how to use **inspace’s** features. In order to get the most effective and efficient support, it is recommended that users provide as much information as possible about the issue they are experiencing, including any error messages or other details. Contact support in the **inspace** app, or send an email to [**support@inspace.app**](mailto:support@inspace.app).