# **Integration: Google Workspace**

The integration of **inspace** with Google Workspace brings a multitude of benefits to users, offering seamless access and synchronization of calendars. With this integration, users can streamline their workflow, eliminating the need to switch between multiple applications or platforms.

## Why Integrate inspace with Google Workspace?

1. **Easier Calendar Management**: Connect your Google Calendar with inspace to effortlessly manage your schedule and stay organized, all within a single interface.
2. **Enhanced Workflow Efficiency**: By synchronizing your calendars, you can avoid double bookings, schedule conflicts, and easily coordinate meetings and events.
3. **Simplified Collaboration**: Collaborate more effectively by seamlessly sharing calendar availability with colleagues, making it easier to find mutually convenient meeting times.

This guide provides step-by-step instructions on how to connect Google Workspace with **inspace**, ensuring a smooth and seamless integration. We recommend obtaining full permissions from Google Workspace, particularly the "owner" role, to maximize the benefits of this integration. Let's get started on optimizing your calendar management experience!

## Granting Permissions for Google Workspace Integration

When integrating Google Workspace with **inspace**, it's crucial to ensure that the user has the necessary permissions to add events to the Google Calendar seamlessly. To optimize this integration, we recommend selecting a user with the owner role in the Google Admin Console, rather than a Super Admin.

By assigning the owner role to the designated user, you can guarantee that they possess all the required authorizations to fully utilize the Google Workspace integration with **inspace**. This ensures a smooth and efficient experience, allowing for seamless event management and synchronization between platforms.

Picture 1. Roles and privileges in the Google Admin Console

To integrate with Google Workspace, **inspace** connects to a [Calendar Resource](https://support.google.com/a/answer/1686462?hl=en). A Calendar Resource is a special calendar type for shared resources like rooms or equipment (please see Picture 2).

Picture 2. Integration logic between **inspace** and Google Workspace

## Google Workspace Integration Step-By-Step

1. Log in to **inspace** with admin credentials.

2. In the left navigation panel, select **Settings**, and then select **Integrations**. Under “ **Google Workspace**”, select **CONNECT**. Please see Picture 3.
   
   
   
   Picture 3. Google Workspace integration in **inspace**

3. Choose the user with the owner’s permission in Google Workspace.
   
   
   
   Picture 4. Choose the Google Workspace owner account

4. In the pop-up window, under “ **Select what inspace can access**”, select all checkboxes to enable **inspace** to view and edit calendars. If all the checkboxes are marked, select Continue.
   
   
   
   Picture 5. Selecting what **inspace** can access

5. Calendar resources appear in **inspace** (please see picture 6). Ensure they are the same resources you can see in the Google Admin Console (please see picture 7).
   
   
   
   Picture 6. Calendar resources in **inspace**
   
   
   
   Picture 7. Resources in the Google Admin Console

**Note:** If any toggle switch next to the calendar name, such as NEW YORK, SAN FRANCISCO, or BOSTON (please see picture 6), is turned off, then the events from that Google Calendar won’t be displayed in **inspace**. Please turn on all toggle switches before moving to the next step.

6. Assign calendars to workspaces for synchronization. In **inspace**, go to Settings> Space Settings, then select the workspace you want to assign. (please see picture 8).
   
   
   
   Picture 8. Selecting the workspace for synchronization  
   
   In the pop-up, enter the calendar to synchronize, and select Done (please see picture 9).
   
   
   
   Picture 9. Entering the calendar for synchronization

**Important:** **Calendars MUST BE synchronized with workspaces**. If not, the event created in Google Calendar will not be displayed as a booking for the workspace in **inspace**.

7. Test to be sure the integration is communicating successfully.
   
   a. Any booking made in **inspace** for the workplace should appear in the spaces Google Calendar. (please see picture 10).
   
   b. Any booking made in the workspaces Google Calendar should appear as a booking in **inspace**.  
   
   
   
   Picture 10. Synchronized event in Google Calendar

## Support and Troubleshooting

The support team is available to help users with any questions or issues they may have, from troubleshooting technical problems to offering guidance on how to use **inspace’s** features. In order to get the most effective and efficient support, it is recommended that users provide as much information as possible about the issue they are experiencing, including any error messages or other details. Contact support in the **inspace** app, or send an email to [**support@inspace.app**](mailto:support@inspace.app).